Privacy Policy

KitchenFlow is committed to protecting your privacy and handling personal data responsibly.
This Privacy Policy explains how we collect, use, and protect your information when you use our website or services.

Who we are

KitchenFlow
Email: info@kitchenflow.co.uk

We are the data controller responsible for your personal data.

What data we collect

What information we collect

We may collect the following information when you use our website or contact us:

Name and Contact Details
Organisation details (such as care home name and address)
Booking and enquiry information
Website usage data (via cookies)

We only collect information that is relevant and necessary.

How we use your data

How we use your information

To respond to enquiries
To communicate about services
To process booking requests
To improve our website and services
To meet legal and regulatory obligations

We only use your data where we have a lawful basis to do so.

Lawful basis

Lawful basis for processing

Consent
Contractual necessity
Legal obligations
Legitimate interests

You may withdraw consent at any time by contacting us.

Job applicants

If you apply for a role with KitchenFlow, we will collect and process personal information relevant to your application.

Contact details
Employment history and experience
Qualifications and training
References
Right-to-work information
DBS status

We do not collect information that is not relevant to the recruitment process.

How we use applicant data

How we use applicant information

To assess suitability for roles
To contact you about your application
To carry out necessary safeguarding and compliance checks
To meet legal and employment obligations

Sharing data

Sharing your information

We do not sell or trade personal data.

With staff involved in fulfilling a booking
With reference providers or compliance services
With care homes for placement consideration
Where required by law

Data retention

We retain personal data only for as long as necessary to provide services, meet legal obligations, or manage recruitment processes.
You may request deletion of your data at any time by contacting info@kitchenflow.co.uk

Data security

We take appropriate technical and organisational measures to protect personal data against loss, misuse, or unauthorised access.

Your rights

Under UK GDPR, you have the right to access, correct, or request deletion of your personal data, object to processing, and request data portability.

Cookies

Our website uses cookies to improve functionality and user experience.
Full details are available in our Cookie Policy.

Updates

Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page.